Receiving reports track stock intake activities, putaway operations, and positive adjustments across your warehouses. These reports provide visibility into receipt history, stow accuracy, and receiving productivity to support warehouse operations, vendor compliance, and inventory control.
| Action | Path |
|---|
| View all receiving reports | Reports → Receiving |
| Run a specific report | Reports → Search by name |
| Schedule reports | Admin → Report Scheduling |
Understanding Receiving Reports
Receiving operations are the entry point for inventory into your system. Proper tracking of receipt activities ensures accurate stock levels, supports vendor accountability, and enables efficient putaway workflows.
Receiving reports fall into several categories:
- Receipt History: Complete records of items received, including dates, quantities, and sources
- Putaway Operations: Track stow lists, location assignments, and putaway completion
- Intake Analysis: Monitor receiving productivity, appointment compliance, and intake velocity
- Positive Adjustments: Document quantity increases from cycle counts, found items, and corrections
- Receiving Accuracy: Verify received quantities against purchase orders and appointments
Most receiving reports can be filtered by date range, warehouse, supplier, or receiver to focus on specific intake activities or time periods.
Key Reports
Receipt History Report
Shows a complete chronological record of all items received into your warehouses. Use this report to:
- Verify receipt activity for specific date ranges
- Match receipts to supplier invoices for accounts payable
- Track receiving volume and patterns
- Audit inventory increases for compliance
- Analyze receiving productivity by warehouse or receiver
Typical Columns: Receipt Date, Receipt Number, Item Number, Description, Quantity Received, Unit of Measure, Warehouse, Location, Supplier, PO Number, Receiver Name, Receipt Type (PO, Direct, Import)
Filters: Date Range, Warehouse, Supplier, Item Category, Receiver, Receipt Type
Tips:
- Export to Excel to reconcile with supplier invoices
- Filter by receiver to evaluate individual productivity
- Use date range filters for period-end reconciliation
- Group by supplier to analyze vendor delivery patterns
Stow List Report
Displays items that have been received but need to be put away to their final storage locations. This active work queue helps warehouse staff efficiently complete putaway tasks.
Use For:
- Prioritizing putaway activities
- Assigning stow tasks to warehouse personnel
- Tracking incomplete putaway operations
- Managing receiving dock congestion
- Ensuring items reach proper storage locations
Typical Columns: Receipt Date, Item Number, Description, Quantity to Stow, Current Location (receiving dock/staging), Target Location, Priority, Age (days since receipt), Warehouse
Filters: Warehouse, Location, Age (days), Item Category
Operational Workflow:
- Items received to staging/dock locations appear on stow list
- Warehouse staff print or view stow list
- Items are moved to assigned storage locations
- System updates location and removes from stow list
- Empty stow list indicates all items properly stored
Tips:
- Run at start of each shift to prioritize putaway work
- Sort by age to address oldest receipts first
- Filter by priority for critical or perishable items
- Track stow list aging to identify process bottlenecks
Receiving Intake Report
Analyzes receiving activity and productivity over time. Shows volume, velocity, and patterns in stock intake operations.
Use For:
- Measuring warehouse receiving capacity
- Staffing decisions for receiving dock
- Appointment scheduling optimization
- Identifying peak receiving periods
- Tracking receiving trends and seasonality
Typical Columns: Date, Warehouse, Number of Receipts, Total Items Received, Total Units Received, Average Items per Receipt, Number of Suppliers, Receiving Hours, Units per Hour
Filters: Date Range, Warehouse, Supplier, Day of Week
Analysis Insights:
- Peak receiving days/times for staffing allocation
- Receiving capacity utilization
- Seasonal patterns in intake volume
- Supplier delivery patterns
- Productivity trends over time
Tips:
- Run weekly to monitor receiving performance
- Compare against appointment schedules to identify gaps
- Use to forecast resource needs during busy periods
- Track productivity metrics (units per hour) for process improvement
Positive Adjustment Report
Documents all quantity increases from cycle counts, found inventory, and manual adjustments. Critical for audit trails and inventory accuracy tracking.
Use For:
- Auditing inventory increases outside of receiving
- Identifying patterns in found inventory
- Reconciling physical counts to system records
- Compliance documentation for inventory variances
- Root cause analysis for discrepancies
Typical Columns: Adjustment Date, Item Number, Description, Warehouse, Location, Quantity Adjusted, Reason Code, Adjusted By, Original Count, New Count, Notes
Filters: Date Range, Warehouse, Reason Code, Adjusted By, Item
Common Reason Codes:
- Cycle Count: Item found during count verification
- Found Inventory: Located stock not in system
- Receiving Error: Undercount corrected
- Location Transfer: Quantity discrepancy resolved
- Customer Return: Returned goods added back to stock
Compliance Notes:
- All adjustments require reason codes
- Adjustments are logged with user ID and timestamp
- Original values retained for audit trail
- Large adjustments may require supervisor approval (configurable)
Tips:
- Review regularly to identify training opportunities
- Track adjustments by location to find problem areas
- Monitor adjustment patterns to improve receiving accuracy
- Use for month-end reconciliation with financial systems
Putaway Completion Report
Tracks putaway performance and efficiency. Shows how quickly received items are moved from staging to storage locations.
Use For:
- Measuring putaway productivity
- Identifying putaway delays
- Optimizing warehouse layouts
- Evaluating putaway staff performance
- Reducing receiving dock congestion
Typical Columns: Receipt Number, Receipt Date, Item Number, Description, Quantity, Putaway Date, Time to Putaway (hours), Staging Location, Final Location, Putaway By, Warehouse
Filters: Date Range, Warehouse, Putaway Staff, Time to Putaway Range
Performance Metrics:
- Average putaway time: Target varies by operation (typically 2-24 hours)
- Putaway velocity: Items per hour by staff member
- Aging analysis: Items not put away within target timeframe
- Location efficiency: Putaway time by destination zone/aisle
Tips:
- Set putaway time targets based on item type and warehouse
- Use aging analysis to prevent dock congestion
- Track individual performance for training and recognition
- Optimize location assignments to reduce travel time
Receiving Accuracy Report
Compares received quantities to purchase order specifications. Tracks variances, over-shipments, and under-shipments.
Use For:
- Supplier performance evaluation
- Receiving department quality control
- Identifying recurring variance patterns
- Training receivers on accuracy standards
- Accounts payable dispute resolution
Typical Columns: Supplier, PO Number, Item Number, Description, Ordered Quantity, Received Quantity, Variance, Variance %, Receipt Date, Receiver Name
Filters: Date Range, Supplier, Variance Threshold, Receiver
Variance Analysis:
- Exact Match: Received quantity matches PO (target: >95%)
- Over-shipment: Received more than ordered
- Under-shipment: Received less than ordered
- Quality Rejection: Items rejected during receiving inspection
Tips:
- Run monthly to evaluate supplier accuracy
- Set variance thresholds (e.g., >5%) to focus on significant issues
- Track over-shipments to identify billing errors
- Use for supplier scorecarding and vendor negotiations
- Review variances by receiver to identify training needs
Appointment Receiving Report
For warehouses using appointment scheduling, this report tracks receiving against scheduled appointments.
Use For:
- Monitoring appointment compliance
- Evaluating receiving capacity planning
- Identifying late or missed appointments
- Optimizing appointment scheduling
- Supplier accountability for delivery windows
Typical Columns: Appointment ID, Supplier, Scheduled Date/Time, Actual Receipt Date/Time, On-Time Status, Items Scheduled, Items Received, Variance, Warehouse, Receiving Bay
Filters: Date Range, Warehouse, Supplier, On-Time Status
Tips:
- Run weekly to track on-time delivery performance
- Use to adjust appointment slot availability
- Share with suppliers to improve delivery compliance
- Track receiving bay utilization for capacity planning
Receiver Productivity Report
Summarizes receiving activity by individual receiver. Shows volume, accuracy, and efficiency metrics.
Use For:
- Performance reviews and recognition
- Identifying training opportunities
- Balancing workload among receiving staff
- Setting productivity standards
- Evaluating staffing levels
Typical Columns: Receiver Name, Number of Receipts, Total Items, Total Units, Average Time per Receipt, Accuracy Rate, Adjustments, Date Range
Filters: Date Range, Warehouse, Receiver
Productivity Metrics:
- Volume: Units received per shift/day/week
- Velocity: Items per hour
- Accuracy: Percentage of receipts without subsequent adjustments
- Efficiency: Time per receipt compared to standards
Tips:
- Use for constructive feedback and coaching
- Set realistic benchmarks based on item complexity
- Consider item type variations (serial tracked vs. bulk)
- Track improvement trends over time
Tips for Using Receiving Reports
Daily Operations: Run Stow List and Receiving Intake reports at shift start to prioritize work and allocate resources.
Weekly Reviews: Use Receipt History and Receiving Accuracy reports to identify patterns, address variances, and ensure proper documentation.
Monthly Analysis: Review Positive Adjustments and Receiver Productivity reports to spot trends, evaluate performance, and plan process improvements.
Supplier Management: Use Receiving Accuracy and Appointment Receiving reports in vendor scorecards and quarterly business reviews.
Audit Compliance: Maintain Receipt History and Positive Adjustment reports for financial audits, inventory reconciliation, and regulatory compliance.
Process Improvement: Track putaway completion times and receiving productivity to identify bottlenecks and optimize warehouse layouts.
Filter Strategically: Most reports support filtering by date range, warehouse, supplier, and item category. Use these to focus analysis on specific operational areas.
Export for Analysis: Export receiving reports to Excel for trend analysis, pivot tables, or integration with ERP and accounting systems.
Set Benchmarks: Establish target metrics for putaway time, receiving accuracy, and productivity. Use reports to track performance against goals.